We verify your society's books, reconcile every bank account and bring past years back in order, so the figures your committee presents to members are complete, consistent and ready for the auditor.
Society accounting
Society accounts you can stand behind at the AGM.
Accounting verification
What we check
A structured review, area by area, for the period you choose: one year, or several.
Ledgers & trial balance
Every ledger posted correctly, balances carried forward, and the trial balance agreeing.
Maintenance billing & collections
Bills raised as per the approved charges, and every receipt traced to a bill and a bank credit.
Member outstanding
Flat-wise dues, interest on arrears and advances that match the ledgers.
Expenses & vendor payments
Payments backed by bills, vouchers and approvals, with TDS deducted where it applies.
Bank & cash
Bank book and cash book agreed with statements and physical cash.
Funds
Sinking, repairs and other funds: contributions, transfers and usage.
Fixed deposits & interest
FD register, maturities, renewals and interest accounted for.
Opening balances
This year's opening balances agreeing with last year's audited closing figures.
Accounting verification is a review for your committee. It is not a statutory audit and does not produce an audit report or certificate.
Bank reconciliation
Every rupee in the bank, matched to the books.
We match every line of your bank statements against the society's bank book, month by month and account by account. Matched entries are ticked off; everything else is listed, explained and, with the committee's approval, corrected.
You get a reconciliation statement for each account showing the balance per bank, the balance per books and every item that explains the difference.
Differences we typically find
- Cheques issued but not yet presented to the bank
- Cheques deposited but not yet credited, and bounced cheques
- Bank charges, GST on charges and interest not recorded in the books
- Direct NEFT, IMPS or UPI payments from members that were never identified
- Duplicate, missing or wrongly dated entries
- Fixed deposit maturities and auto-renewals
Accounting cleanup
Behind on your accounts? We start from what you have.
For societies with pending years, missing registers or books that don't agree, we rebuild the accounts year by year.
- 1
Collect what exists
Bank statements, previous audited accounts, registers, files and bills, whatever is available.
- 2
Rebuild from the bank
Bank statements are usually the most complete record, so the books are rebuilt and checked against them.
- 3
Tie the years together
Each year's opening balances are matched to the previous year's closing balances.
- 4
List the gaps
Entries without supporting documents are listed clearly for the committee to review.
- 5
Committee approval
Proposed corrections are explained and made only after the committee approves them.
We can rebuild records only from documents that exist. Where a transaction has no supporting evidence, we say so clearly, so the committee and the auditor can deal with it openly.
What you receive
Clear, documented output, not just corrected numbers.
Everything is shared digitally, organised by year and head of account, so the next committee and the auditor can follow it.
- A verification report: what was checked, what was found, and what needs attention
- Bank reconciliation statements for each account and period covered
- A list of discrepancies and unsupported entries, with suggested treatment
- Corrected ledgers and trial balance, after committee approval
- Member-wise outstanding statement agreed with the books
FAQ
Common questions
Can societies using Excel or other accounting software approach you?
Yes. We work with whatever your society uses today: Excel sheets, Tally or other accounting software, society management software, or handwritten registers. You do not need to change your system to work with us.
Can you help with pending previous-year audits?
Yes. Many societies have one or more years of accounts waiting to be audited. We reconcile and organise each pending year, starting with the oldest, so the opening balances of every year agree with the closing balances of the one before. How long this takes depends on how complete the records are. We will tell you after an initial review.
Do you provide bank reconciliation?
Yes. We match every bank statement entry against the society's cash book or bank book and list the differences: cheques not yet cleared, bank charges or interest not recorded, direct deposits from members, and entries that need correction. You receive a reconciliation statement for each account and period we cover.
Can you help societies with incomplete accounting records?
Yes, this is common. We start from the records that exist, usually the bank statements, which are the most complete source. We rebuild the books from there and give the committee a clear list of gaps and entries that have no supporting documents. We cannot create documents that do not exist, but we can help the committee decide how to deal with the gaps and explain them to the auditor.
Let's Bring Financial Clarity to Your Society.
Tell us about your society and its accounting requirements. Our team will get in touch to understand your needs and suggest the right support.
We usually reply within 1–2 working days.